Pwllheli Trathlon - Terms and Conditions

The following definitions shall apply within these Terms & Conditions;

"The Event Organiser" - Dreigiau Dwyfor Triathlon club : The organisation organising and delivering the event is a not for profit, voluntary organisation promoting the sport of triathlon and multi sports events in the Gwynedd.

"The Event" - Pwllheli Trathlon to be held on Sunday 15th May 2022 : The event entered.

"The Participant" - The individual(s) who wish to enter or have entered the Event via the online entry system.

Dreigiau Dwyfor Triathlon club whose registered office is at Waen Helyg, Dinass, Pwllheli, LL53 8SR. Dreigiau Dwyfor Triathlon club is using the Nifty Entries online entry system to manage their event entries.

1. Participation

· 1.1 The participant acknowledges that participation in the Event is physically strenuous and will be physically demanding. The participant acknowledges that he/she is aware of the nature of the Event and associated medical and physical risks involved.

· 1.2 The participant agrees that he/she is physically capable of taking part in the Event and agrees to be solely responsible for his/her actions and the Event Organiser, its officials/officers, agents or medical advisers are not responsible for any injury or illness that he/she may suffer as a result of participation in the Event. The participant accepts that should any medical or physical condition arise prior to the Event which is likely to affect his/her ability to compete, the participant will withdraw in accordance with these Terms and Conditions.

· 1.3 The participant agrees to abide by all applicable rules and regulations including British Triathlon rules and regulations. Full details of these rules and regulations can be found

at http://www.britishtriathlon.org/britain/documents/about/2013_btf_rulebook_revisions.pdf

· 1.4 The Event Organiser is also entitled to impose Event rules from time to time which will form part of these Terms and Conditions.

· 1.5 It is each participant’s responsibility to provide and use a roadworthy bicycle and participants, helmets should meet the British Triathlon Federation (BTF) standards -"No helmet no race".

· 1.6 At registration, the participant must produce appropriate photographic personal identification acceptable to the Event Organiser or his/her BTF membership card.

· 1.7 The Event Organiser reserves the right at any time to remove participants from the Event or prevent participants participating in the Event if in the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the Event by other participants or for any other reasonable reason. No refund of the registration fee shall be made if the participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event, the Event Organiser, its officials/officers or other participants, so as to cause his/her removal.

· 1.8 Participants must be 18 years old by or on the day of the Event or if under 18 years old the participant's parent or legal guardian acknowledges that he/she has read and accepts these Terms and Conditions.

2. Completion of Entry process

It is the Participant's responsibility to provide accurate and truthful information when completing the entry process, any errors in data entered is the responsibility of the Participant.

If at any point the organiser discovers that the Participant has provided false or inaccurate personal information, or that the information provided means that the participant is ineligible to participate in the Event the Event Organiser reserves the right to refuse entry or disqualify the Participant, without any refund of the entry fee or administration fee.

3. Registration

Details of the registration process are contained within the race information. It is the responsibility of the

Participants to attend registration during the published times. Participants are required to attend registration to collect their race packs, those unable to attend may nominate another individual to collect their race pack if that individual is in possession of the entry confirmation email and a form of photo ID of the participant.

Participants must have photo ID (drivers licences, passport, Triathlon membership card etc) to register for the Event and be issued their race pack. Race packs will not be posted out, and can only be collected during the published times. If you do not register for the Event you will not be entitled to compete.

4. Collection and Use of Data

The participant agrees that his/her personal details will be stored for the purposes of the Event by the Event Organiser and can be disclosed to the BTF. The participant agrees and understands that his/her name, age group (if applicable) and gender will appear in public lists of competitors and results. If the participant has agreed to apply for a BTF day membership, the personal details entered for this Event may be forwarded to the BTF.

A participant acknowledges that their data will be kept for a reasonable period in accordance with legal requirements and for administration purposes.

A participant acknowledges that their name will be displayed on the start list and in the results.

5. Photography

The Event Organiser has the right to use images, photographs and footage taken by their contracted photographers and employees at the Event. These images will be used for the purposes of promoting, reporting and broadcasting the Event, and any other promotion related to the business activities of the Organiser.

Any individual who does not wish to have their image used by the Event Organiser for these purposes must inform the Event Organiser via email no later than one week prior to the Event. Notification closer to, or after the Event can be made and the Event Organiser will use its best endeavours to prevent images of that individual being used but cannot guarantee it.

For events where children under the age of 18 years are competing, Participants and spectators attendees are required to comply with the Photography Policy published on the Event website

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6. Communication

All communication from the Event Organiser to the Event participants will be by email only. Please ensure that the email address entered on the online registration form is correct and the Event Organiser accepts no responsibility for inaccurate information provided. No race information will be posted to participants; it will be available from the Event Organiser’s website before the race.

The Event Organiser will use best endeavours to provide an Event finish time for each participant however it cannot be held responsible for any computer result anomalies or any technical malfunctions.

7. Payment

· 4.1 The participant shall complete the Entry Form online and submit it together with payment of the fee online in accordance with the Event Organisers' website. The participant shall not be eligible or entitled to participate in the Event until full payment of the fee has been received by the Event Organiser. No payment shall be deemed to have been received until the Event Organiser has received cleared funds.

8. Transfers and Withdrawals

If a registered participant is unable to compete in the Event, the participant can transfer their entry to another via the online entry system, this is only available until 20 days before the event after which no transfers or refunds are available.

If a participant needs to withdraw from the Event after entering please use the online entry system to cancel a portion of your fee will be refunded according to the refund policy on the event web site.

If you cancel:

• Up to 8 weeks before the race: 75% refund

· Between 8 and 4 weeks before the race: 50% refund

· Between 4 weeks and 21 days before the race 25% refund

• Less than 21 days before the race: No refunds

9. Event Changes

The Event Organiser reserves the right to change the Event without prior notice for reasons outside of the Event Organiser’s control or otherwise. This includes alterations to the Event to include fewer disciplines whether decided by the BTF referee or by the Event Organiser. In the event of this occurring refunds or transfers will not be available.

10. Cancellation

If the Event is cancelled for reasons beyond the Event Organisers control, including without limitation fire, storm, act of terrorism, "act of god", serious medical incident, then the Participant will not be entitled to any refund or compensation of other losses and any refund that the Event Organiser decides to make will be within the absolute discretion of the Event Organiser.

11. Limitation of Liability

Participation in the Event is at the Participant's own risk. The Participant irrevocably agrees to hold harmless, indemnify and reimburse the Event Organiser from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by the Event Organiser to any person (including the Participant and/or any of the Participant's insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Participant's attendance at and participation in the Event or any part thereof (except where any such injury or death is caused by the negligence of the Event Organiser or any of its employees) and the Event Organiser's liability to the Participant is excluded to the fullest extent permissible by law.

Other than as stated below, the Event Organiser shall not be liable for any loss, damage or expense arising from an event of Force Majeure. The Event Organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage.

The Event Organiser will not be liable for any computer result errors or any technical malfunctions. Whilst the Event Organiser takes every care with staging the event, the Participant acknowledges that personal accident and personal items insurance is his/her sole responsibility. The Event Organiser shall not be liable to the Participant for any loss or damage of or to personal equipment belonging to the Participant, or any indirect or consequential loss or damage whatsoever arising out of the Participant taking part in the Event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity.

The Event Organiser will not be liable for any actions of any spectators or other third parties.

12. Responsibilities

· 9.1 Participants must agree to obey the rules of the race and the highway code at all times, the cycle course is on mainly open roads with some partial closures however there are road users and pedestrians which may be on the course and all participants must ensure they are aware of all other road users at all times.

13. COVID Cancellation